RSO Officers Workshop Updates

Re-Registration 2023-2024

Greetings, Student Leaders,

This email serves as the forth ANNOUNCEMENT for information regarding the 2023 – 2024 Registered Student Organization (RSO) Re-Registration process. RSO Re-Registration will occur from Monday, August 1 to Friday, September 30. Every year, all registered student organizations must re-register on Hopkins Groups by their organization’s leadership. The re-registration process will occur on Monday, August 1, and end on Friday, September 30, at 11:59 p.m.

The re-registration process is in place to:

• Better support student leaders in their transition of organizational information
• Give an opportunity to exiting leadership to reflect on the year of leadership
• Ensure that the new administration has the pertinent information to run the organization effectively
• Provide updated information about active student organizations

Please look at the information below, so your organizations can start preparing for the 2022-2023 Re-Registration Process:

1. MEMBERSHIP & OFFICERS:
   • Minimum of 10 members, who must be JHU Homewood students  
   • All 10 members must approve their membership on the Re-Registration Form
   • Required Officers: President, Treasurer & Staff/Faculty Advisor
     • Submit a Hopkins Groups Profile Request for Staff/Faculty to have a profile created (if applicable)
2. REQUIRED TRAINING:
   1. RSO 101 training will occur on September 3, 2023, from 10 am to 5 pm.  There are two required training for all RSOs – RSO 101 and RSO Finance 101.  This year there is other training needed based on which activities RSOs participate in. For groups that utilize University space, there will be training needed to access space; for groups that travel, additional training will be required. The expectation is that at least the President and Treasurer participate in RSO 101 and RSO Finance 101. Additional training is also required if the groups want to make purchases, schedule space, or travel. Please click on the event registration at the bottom of the email to see a listing of all training times and locations. 
      • RSO 101 and RSO Finance 101 (2 Sessions Each)
        • President and Treasurer must complete
      • RSO 101 - Event Scheduling
        • Event Coordinator + 1 other RSO leader. These two people will be the only two who can register for events on behalf of the organization. If the group plans to host any events at any location on campus, they should send representatives to this workshop. These two leaders do not need to be the president or treasurer.
      • RSO 101 - Travel
        • One leader from the organization is required to attend this workshop if the RSO plans to conduct any travel. 
      • WSE Advising and CSC RSOs
        • Groups directly advised by WSE Advising or CSC will also hold workshops during this weekend. Please make sure you register for your respective required workshops. 
3. REQUIRED DOCUMENTS:
   • Governing Document: (Constitution, Bylaws, etc.)
   • Membership Roster: Must use template Excel Document provided
   • Relationship Agreement: If your group is affiliated with a larger organization (local, state, regional, national, or international)
   • Letter of Support: If your group is affiliated with an Academic or University Department
4. Information about last year’s programming accomplishments as well as programming plans for this academic year

Organizations that have not submitted an application by September 30th, will not be active for the remainder of the academic year. 

Date: Friday, September 1, 2023
Time: 2:00 pm - 5:00 pm
Location: Ralph S. O'Connor Recreation Center
**Registered Student Organizations will register on the day of the event.**

If you have any questions, comments, or concerns, please contact the Leadership Engagement & Experiential Development Staff at 410-516-4873 or email us at studentorgs@jhu.edu.

Thank you,

Leadership Engagement & Experiential Development