Officially recognized student groups must continue to meet the responsibilities of student groups as outlined by JHU Policy and Student Assembly Governance to remain in good standing (not be placed on suspended status or have their recognition revoked).

Student Assembly and/or student groups recognized by Student Assembly are required to abide by the following guidelines when serving alcohol at an event. A full copy of the policy can be found here.

1. Event Registration Required
   • Any recognized student group event at which alcohol will be present, served, or consumed must be formally hosted in Hopkins Groups and must engage in a consultation with the BSPH Office of Student Life before proceeding, per the Event Consultation Policy.Student Group Event & Program funds may not be used to purchase alcoholic beverages.
   • Student Group Event & Program funds may not be used to purchase alcoholic beverages.Alcohol may not be brought to, served at, or consumed at any unregistered student group event.
   • Alcohol may not be brought to, served at, or consumed at any unregistered student group event.Off-campus events must also be hosted on Hopkins Groups, and must engage in a consultation with the BSPH Office of Student Life, per the Event Consultation Policy.
   • Off-campus events must also be hosted on Hopkins Groups, and must engage in a consultation with the BSPH Office of Student Life, per the Event Consultation Policy.All event consultations must review and outline:
   • All event consultations must review and outline:event date, time, and location;
     • event date, time, and location;sponsoring organization(s);
     • sponsoring organization(s);expected attendance;
     • expected attendance;alcohol service plan;
     • alcohol service plan;non-alcoholic beverages;
     • non-alcoholic beverages;food/catering plan;
     • food/catering plan;
     • security arrangements;
     • vendor or caterer information.
2. Permitted Alcoholic Beverages
   • Only the following beverages may be served at recognized student group events:beer,
     • beer, wine, and
     • wine, andseltzers.
     • seltzers.
   • All alcohol served must be 15% alcohol by volume (ABV) or less.
   • No hard liquor, spirits, distilled alcohol, or beverages exceeding 15% ABV are permitted.
   • Non-alcoholic beverage requirements:
     • An equal or greater amount of non-alcoholic beverages at the event.
     • Non-alcoholic beverages must be served from a location that is physically separated from alcoholic beverages.
3. Approved Service Method
   • Alcohol at recognized student group events must be served by a licensed catering provider with a current liquor license (alcoholic beverage license). Student groups must allow vendors to abide by all policies set forth by the license.
   • Alcohol may only be consumed on the premises of the event. Alcohol cannot be removed from the event.There must be a bartender present for every 100 students.
   • There must be a bartender present for every 100 students.Recognized student groups should err on the side of caution and prepare to have adequate alcohol service support for the number of attendees to avoid event delay or cancellation.
   • Recognized student groups should err on the side of caution and prepare to have adequate alcohol service support for the number of attendees to avoid event delay or cancellation.
   • Self-Service and outside alcohol is prohibited.
   • Alcohol service will end 30 minutes to one hour prior to the conclusion of the event.
   • Alcoholic beverages must be served in a well-lit area.
4. Food Requirement for Alcohol Service
   • Food must be provided by the sponsoring organization in quantities sufficient to be available throughout the duration of alcohol service. Recognized student groups should plan to distribute the food throughout the duration of the event.
5. Identification and Age Verification
   • All guests must be pre-cleared for age verification in advance of the event via Hopkins Groups registration and an associated “Liability and Alcohol Consent Waiver”. This will be reviewed in the required event consultation.
6. Security Requirement
   • Security personnel are required at all recognized student group events where alcohol is present.Security must be provided by a university-approved vendor or other approved security arrangement.
   • Security must be provided by a university-approved vendor or other approved security arrangement.The preferred security arrangement for recognized student groups at the Bloomberg School of Public Health is Johns Hopkins Safety and Security.
   • The preferred security arrangement for recognized student groups at the Bloomberg School of Public Health is Johns Hopkins Safety and Security.The number of security personnel required will be determined based on the size, location, and risk level of the event.
   • The number of security personnel required will be determined based on the size, location, and risk level of the event.Security will be required to monitor entrances, exits, and alcohol service areas, and to help ensure compliance with this policy.
   • Security will be required to monitor entrances, exits, and alcohol service areas, and to help ensure compliance with this policy.
7. Compliance with Law and University Policy
   • All recognized student alcohol events must comply with:federal, state, and local laws,
     • federal, state, and local laws,university policies,
     • university policies,
     • venue rules, and directives issued by event approval staff.
     • directives issued by event approval staff.Any organization hosting an alcohol-related event is responsible for ensuring that all vendors, caterers, bartenders, and security providers are properly licensed and insured, if applicable.
   • Any organization hosting an alcohol-related event is responsible for ensuring that all vendors, caterers, bartenders, and security providers are properly licensed and insured, if applicable.
8. Violations
   • Failure to comply with this policy may result in:denial of event approval,
     • denial of event approval,referral to student conduct or professionalism proceedings where applicable, and/or
     • referral to student conduct or professionalism proceedings where applicable, and/orsuspension or loss of recognized student group privileges.
     • suspension or loss of recognized student group privileges.Note: Annual required recognized student group training as well as each individual event consultation will include an overview of the policy along with best practices for the student organizations on how to plan and execute events with this policy in mind.

Note: Annual required recognized student group training as well as each individual event consultation will include an overview of the policy along with best practices for the student organizations on how to plan and execute events with this policy in mind.

Events hosted by Student Assembly and/or a student group recognized by Student Assembly that meet one or more of the following criteria require approval and potential consultation with a member of the BSPH Student Affairs and/or Dean’s Office staff. Following your submission of the SET event form and/or your Student Assembly budget request, a member of the BSPH Student Affairs staff and/or Dean’s Office will reach out if approval and/or consultation is required*.

*If you will not be submitting a SET event form or Student Assembly budget request, please complete this form to notify the Office of Student Life that a consultation is required.

• A current or former elected government official or high-profile speaker will be attending your meeting/event/seminar.
• Alcohol is being served at your meeting/event/seminar.
• Your meeting/event/seminar features a potentially controversial topic.
• Your meeting/event/seminar will take place outside of BSPH property (Wolfe Street building).
• Your meeting/event/seminar is promoted externally outside of JHU audiences .

Any affiliated BSPH and/or SON programs, groups or courses that work with youth under the age of 18 years old in any capacity and for any length of time are required to complete the JHU Child Safety Policy. All affiliated programs, groups and courses must complete the process linked here to be in compliance with the University policy. SOURCE will verify all documentation once the registration is complete, individuals complete trainings, Code of Conducts are submitted, and screenings are complete. At least once a year, generally in the fall, programs must re-complete this process. Also, if primary contacts change during the course of a year, you must notify SOURCE at SOURCE@jhu.edu or by calling 410-955-3880 so SOURCE can update all relevant forms.

Officially recognized student groups at the Bloomberg School must abide by all University, school-wide, and Student Assembly policies, procedures, regulations, and guidelines, including but not limited to:

• Student Assembly Constitution & Bylaws.
• Student Group Rights & Responsibilities;
  • Student group resources.
• Events:
  • Activity Consultations;
  • Student group event alcohol policy;
  • BSPH event policies, guidelines, & procedures.
• Budget & Finance:
  • Student Group event & program fund;
  • Student Group administrative fund;
  • Funding FAQs;
  • Fund-raising and solicitation.
• Communications:
  • Advertising & communications in accordance with rules set forth by Student Assembly, the School, and the University;
• External Community Engagement:
  • If affiliated with an external organization, the group must have a signed agreement in place with the external organization. This agreement must be reviewed and approved by the school before the affiliation is authorized and the student group is recognized. Organizations that promote behavior that violates university policy will not be approved.
  • SOURCE Student Group Policies & Practices;
  • External Charitable Organizations & Donation Drive Policies;
  • JHU Child Safety Policy.
• JHU Policies:
  • JHU Student Code of Conduct;
  • Hazing Policy;
  • ALL University-wide policies.