Student Group Rights & Responsibilities

There are many benefits to being a recognized student  group under Student Assembly, including:

• The ability to reserve classrooms, conference rooms or other space within the school for group meetings or events.
• The ability to request funding for events from the Student Assembly and/or the Alumni Association and to have a budget account with the School administration.
• The ability to advertise group meetings and events on the weekly student digest, on the Student Assembly bulletin board, and on the Hopkins Groups Student Events Calendar.
• The use of a group email account and a group web page via Hopkins Groups.

Officially recognized student groups at the Bloomberg School have the following rights under the Student Assembly:

1. To have access to resources designated for the use of recognized student groups including:
   • Ability to reserve rooms within BSPH buildings for group meetings or events;
   • A group e-mail account with an @jhu.edu domain;
   • A group webpage via Hopkins Groups
   • Use of the Student Events Calendar in Hopkins Groups;
   • Use of the student group resource room;
   • Inclusion in all general Student Group fairs.
2. To organize and execute activities to take place in BSPH spaces involving persons not associated with the group and/or the School following approval of such activities by the Office of Student Affairs.
3. To advertise group meetings and/or approved activities in accordance with rules set forth by Student Assembly, the School, and the University.
4. To apply for funding from the Student Assembly and/or the Johns Hopkins Alumni Association for approved group activities.

Officially recognized student groups must continue to meet the following requirements to remain in good standing (not be placed on suspended status or have their recognition revoked):

1. Membership and leadership in the group must be open to all members of the School of Public Health, and at least one officer position must be filled by a member of the School of Public Health at all times.
2. The majority of the activities of the Group should be held at the East Baltimore Campus unless there are justifiable reasons why most activities must be held elsewhere.
3. The group must abide by all University, school-wide, and Student Assembly policies, procedures, regulations, and guidelines, including but not limited to:
   • Student Assembly Constitution & Bylaws;
   • Activity approvals;
   • Fund-raising and solicitation;
   • External charitable organizations & donation drive policies;
   • Advertising & communications in accordance with rules set forth by Student Assembly, the School, and the University;
   • Budget & finance;
   • Student group event alcohol policy;
   • BSPH event policies, guidelines, & procedures;
   • JHU Student Code of Conduct;
   • ALL University-wide policies.
4. Group membership and activities shall not exclude or dissuade participation based on gender, sexual orientation, race, religion, nationality, disability, or political or other opinion, nor shall group activities be of a nature considered inappropriately discriminatory, hate-based, or incendiary.
5. The Group must have a constitution on file within Hopkins Groups that provides at minimum a statement of purpose, procedures for the election of new leadership, and provisions for officer positions consisting of at least a President or Coordinator and a Treasurer.
6. The group must not make claims to represent BSPH or the Student Assembly.
7. The Group must maintain communications with the Student Assembly Vice President for Student Groups, including at a minimum:
   • Submission of an updated list of officers after each Group election or by the end of the calendar year – whichever comes earlier;
   • A reasonably updated webpage within Hopkins Groups, including at minimum the Group Statement of Purpose or Mission Statement and contact information;
   • Reasonably prompt response to communication from the Student Assembly or Administration of the School;
   • Attendance by at least one group officer at any mandatory group leader sessions.
8. Take part in the annual re-registration process via Hopkins Groups.