Student Group Rights & Responsibilities

There are many benefits to being a recognized student  group under Student Assembly, including:

• The ability to reserve classrooms, conference rooms or other space within the school for group meetings or events.
• The ability to request funding for events from the Student Assembly and/or the Alumni Association and to have a budget account with the School administration.
• The ability to advertise group meetings and events on the weekly student digest, on the Student Assembly bulletin board, and on the Hopkins Groups Student Events Calendar.
• The use of a group email account and a group web page via Hopkins Groups.

Officially recognized student groups at the Bloomberg School have the following rights under the Student Assembly:

1. To have access to resources designated for the use of recognized student groups including:
   • Ability to reserve rooms within BSPH buildings for group meetings or events;
   • A group e-mail account with an @jhu.edu domain;
   • A group webpage via Hopkins Groups
   • Use of the Student Events Calendar in Hopkins Groups;
   • Use of the student group resource room;
   • Inclusion in all general Student Group fairs.
2. To organize and execute activities to take place in BSPH spaces involving persons not associated with the group and/or the School following approval of such activities by the Office of Student Affairs.
3. To advertise group meetings and/or approved activities in accordance with rules set forth by Student Assembly, the School, and the University.
4. To apply for funding from the Student Assembly and/or the Johns Hopkins Alumni Association for approved group activities.

Officially recognized student groups must continue to meet the following requirements to remain in good standing (not be placed on suspended status or have their recognition revoked):

• Leadership in the group (officers) must be open to all members of the School of Public Health. To serve as an Officer, students must:
  • Be in good academic standing (as defined by the Bloomberg School of Public Health) for the duration of their role;
  • Be enrolled in a degree program/department at the Bloomberg School of Public Health for the duration of their role;
  • Not be on an active sanction of probation or higher (as definied by the Office of Student Conduct) for the duration of their role;
  • Confirm completion of Title IX and Title VI training prior to assuming their leadership role;
  • Agree to the verification of their GPA, release of their ongoing judicial record, and release of their myLearning training record to the Office of Student Life to ensure their eligibility for a leadership role.
• The group must maintain accurate and up-to-date records of officers on Hopkins Groups.
• The majority of the activities of the Group should be held at the East Baltimore Campus unless there are justifiable reasons why most activities must be held elsewhere.
• The group must abide by all University, school-wide, and Student Assembly policies, procedures, regulations, and guidelines, including but not limited to:
  • Student Assembly Constitution & Bylaws.
  • Student Group Rights & Responsibilities;
    • Student group resources;
    • Expectations for Registered Student Organizations.
  • Events:
    • Activity Consultations;
    • Student group event alcohol policy;
    • BSPH event policies, guidelines, & procedures.
  • Budget & Finance:
    • Student Group event & program fund;
    • Student Group administrative fund;
    • Funding FAQs;
    • Fund-raising and solicitation.
  • Communications:
    • Advertising & communications in accordance with rules set forth by Student Assembly, the School, and the University;
  • External Community Engagement:
    • If affiliated with an external organization, the group must have a signed agreement in place with the external organization. This agreement must be reviewed and approved by the school before the affiliation is authorized and the student group is recognized. Organizations that promote behavior that violates university policy will not be approved.
    • SOURCE Student Group Policies & Practices;
    • External Charitable Organizations & Donation Drive Policies;
    • JHU Child Safety Policy.
  • JHU Policies:
    • JHU Student Code of Conduct;
    • Hazing Policy;
    • ALL University-wide policies.
• Group leadership, membership, and activities must be open to all eligible students without regard to sex, gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status or other legally protected characteristic, nor shall group activities be of a nature considered inappropriately discriminatory, hate-based or incendiary.
  • Group membership across schools is permissible, however group membership across learner levels (undergraduate vs. graduate) is not permissible).
  • Students who have completed their requirements for graduation may participate in events and meetings until their Commencement ceremony, but students who are no longer enrolled should not vote, compete, or travel on behalf of the group. Students who have completed their requirements for graduation may not serve in a leadership role within the organization.
• The group must have a constitution and bylaws on file within Hopkins Groups that provides at minimum a statement of purpose, procedures for the election of new leadership, and provisions for officer positions consisting of at least a President or Coordinator and a Treasurer. Organizations whose mission, vision, values, purpose, or behaviors violate university policy are ineligible for recognition.
• The group must not make claims to represent BSPH or the Student Assembly.
• The group must have a faculty or staff advisor at the Bloomberg School of Public Health who acknowledges and commits to upholding university policies. The university or school may assign/reassign an advisor to a student organization at their discretion.
• The group must maintain a minimum of ten (10) active members. Each member must be enrolled in one of the ten schools or divisions at Johns Hopkins University including the School of Advanced International Studies (SAIS), the Krieger School of Arts and Sciences, the Carey School of Business, the School of Education, the Whiting School of Engineering, the School of Government and Policy, the School of Medicine, the School of Nursing, the Peabody Conservatory, and the Bloomberg School of Public Health. The group must not include undergraduate members.
• The Group must maintain communications with the Student Assembly Vice President for Student Groups, including at a minimum:
  • Submission of an updated list of officers after each Group election or by mid-October – whichever comes earlier;
  • Submission of an updated list of members by mid-October;
  • A reasonably updated webpage within Hopkins Groups, including at minimum the Group Statement of Purpose or Mission Statement, contact information, and links to any social media accounts maintained by the group;
  • Reasonably prompt response to communication from the Student Assembly or Administration of the School;
  • Attendance by at least one group officer at any mandatory group leader sessions.
• Take part in the annual re-registration process via Hopkins Groups.